GL Inventory Management System
Transforming manual inventory workflows into a seamless digital experience.
Project Overview.
GearLaunch, a leading Print-on-Demand platform, needed an advanced Inventory Management System (IMS) to replace their outdated spreadsheet-based tracking. The system aimed to streamline stock visibility, reduce fulfillment delays, and enhance decision-making through automation and real-time insights.
Our goal was to design a scalable, intuitive, and secure dashboard that enables efficient inventory and order management across multiple locations.
Problem.
  • Fragmented and manual inventory tracking using spreadsheets
  • Frequent SKU errors and shipment delays
  • Lack of real-time stock updates and order visibility
  • No access control, leading to security risks
Business Goals.
  • Improve operational efficiency and reduce stock discrepancies
  • Automate manual processes for faster order fulfillment
  • Introduce role-based permissions for better security
  • Enable data-driven decisions via real-time dashboards
Discovery Phase.
The discovery phase focused on gathering insights from the stakeholders, while the design strategy aimed at creating a scalable, efficient, and intuitive solution. In order to do this, we conducted various discovery sessions with the Stakeholders.
User Interviews
We interviewed warehouse managers, logistics staff, and procurement teams to understand pain points. Key Insights:
  • Manual tracking caused frequent inventory errors
  • Poor order-inventory integration led to fulfillment delays
  • Lack of stock visibility impacted reordering and restocking
Industry Analysis
We benchmarked practices from top IMS tools and focused on:
  • Automation, role-based access, real-time analytics
  • Multi-location tracking and predictive stock management
Design Strategy.
Information Architecture
  • Created a modular, scalable layout with progressive disclosure
  • Designed for desktop and tablet accessibility
Component Design
  • Built a reusable component system using the Carbon Design System
  • Integrated AG Grid for high-performance data tables
Interaction Design
  • Enabled inline edits, bulk operations, and quick-action flows
  • Integrated color-coded alerts and widgets for visual clarity
High Fidelity Screens.
With all my research findings, Insights and data points I started working on UI design for this project. First I designed responsive mobile application so that I can scale it to web.
Results & Impact.
  • 20% faster order fulfillment – reduced processing delays through automation.
  • 35% fewer stock discrepancies – real-time updates and alerts.
  • Significant time savings with bulk editing and automated workflows.
  • Improved security with granular access control and activity logging.
Conclusion.
GearLaunch’s shift from manual spreadsheets to a centralized, intelligent IMS resulted in transformative gains in speed, accuracy, and user experience. The platform is now positioned for scalable growth and optimized fulfillment, proving the value of combining deep user research with best-in-class design and automation.
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Designed with ♥ by Bikshapati Chenamoni
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